Risk analysis
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To enable you to maintain control over the risks in your company, you can now approve risks individually. Any modification of an approved risk will revoke its approval to prevent changes from going unnoticed. And to prevent individuals from approving risks without authorization, risk approval rights can be assigned to your different roles.
To provide more flexibility to frontline managers, the job list management and the work tasks management are now governed by two separate rights. It is therefore possible to retain the position’s management at the human resources level and to delegate the work task’s management to frontline managers, considering they are the ones who best understand the tasks their employees need to perform and their associated risks.
To enable experienced employees to speed up the execution of lockout procedures, it is now possible to select whether attached documents and photos should be printed or not on the paper copy. This option will allow them to reduce the number of pages they have to carry around when performing lockout and consequently reduce the mental load required to read each step.
To reduce the learning curve of new inspectors into your processes, the planned observation points displayed in the mobile application have been grouped by subject. As a result, they will find a view reminiscent of what they may have encountered elsewhere in their career, even though the underlying scheduling allows for more flexibility.
To allow environmental managers to stay on top of their reporting requirements when it comes to spills, new fields have been added in the “Report” section of events:
It is also now possible to configure a field that allows the documentation of particular elements related to spills. This field, also displayed in the “Report” section of each event, can be modified directly in the event type settings.
Because navigating a tree is easier than scrolling through a flat list, we have changed how the machine filter in the risk list is displayed. You will now be able to find risks associated with a particular machine or location a lot faster.
To provide you with a quick overview of your lockout activities, a new indicator now displays the number of lockouts that have been carried out from a printed form within the selected period.
As some clients have already begun converting their paper processes, a second indicator has been deployed to allow you to more easily track your lockout tasks. This indicator shows the number of lockouts that have been performed using the mobile app and will, when combined with the previous indicator, help you monitor the progress of digitizing your lockout execution processes.
To help your collaborators remember their responsibilities regarding your inspection program, a weekly reminder email containing the list of all the points they need to inspect can be automatically sent to them. This feature currently needs to be activated manually; contact our support to request its activation on your environment.
As it is easier to navigate through a tree than a flat list, we have changed how the machine filter in the lockout list is displayed. Finding the Energy Control Procedure you need to perform your lockout will now be a whole lot easier.
Because you sometimes need to check who was inspected and who wasn’t as part of your Behavioral Based Safety program, a new column showing the name of the person selected during the inspection has been added to the list of completed inspections.
And because we know you don’t want to scroll endlessly through the list of all your completed inspections, you can now filter your list of completed inspections based on the inspected persons’ name. As a bonus, the filter will show you the number of inspections that have been carried out on each person.
Since not all jurisdictions consider the use of an Energy Control Procedure by an Authorized Person as a valid inspection, the function that resets the expiration date of an energy Control Procedure when it is used is now optional. You can activate or deactivate this feature directly in your lockout workflow settings.
You now have control over the section on the lockout form that allows you to document the car seals used. You can change the number of lines you want to have, document the reason for changing the car seal, the date of removal and the person who removed it in order to fully document the lockout when frequent partial unlocking are required.
A new indicator has been added to allow various managers to know the work remaining in terms of risk inventory. This indicator quickly shows the extent of the risk inventory that has been conducted from several perspectives:
Managers will thus be able to quickly understand the work remaining to complete the company’s full risk inventory and better plan their resources.
This new indicator allows users to quickly visualize the distribution of the worst risks in the software based on their mitigation. You will therefore quickly know how many risks have not yet been addressed.
The risk distribution chart has been improved to include the total count of risks, allowing users to benefit from a complete perspective on all identified risks.
Because not all your employees have access to mobile devices, it is now possible to mark a control as removed directly on the web. In addition to letting you know the status of work in the factory, regardless of the medium used, this new feature will also help eliminate the mountains of documents you have to archive. When withdrawing a control from the web interface, the user must enter the completion date and a supporting document for the control they are removing. Proof of work performed will now be fully preserved in the software instead of in a bin.
To allow users to more quickly find the intervention related to a specific lockout, a QR code is displayed on the printed lockout procedure that is posted on the lockout box.
The display of the staff list has been revised to align the navigation with the rest of the lists in the software.
You can now manage the elements of each of the reference lists directly in the selection menus. This new feature increases the ease of use of the software by allowing users with the necessary rights to make changes quickly without having to change context.
You can now quickly know the amount of work to do to get up to date with your lockout tagout forms. Expired forms that have been re-approved will disappear from this indicator.
The modification history of devices is now available. All actions performed on each of the software’s devices can now be viewed so that you can reconstruct the sequence of events.
You can now quickly know the amount of work to do to stay up to date with your lockout tagout forms thanks to this new indicator.
Spanish is now supported in CONFORMiT. Just like the other languages, you can now translate all the software data into Spanish. Your Spanish-speaking collaborators will now be able to use all the applications of CONFORMiT in their native language.
To allow you to better document your risk reduction efforts, it is now possible to add details about the selected control measures. These details will also be displayed in the risk control measures table.
To simplify the communication of risks to all employees, the display of the risk details page has been adjusted for users who only have view rights. The information is now displayed in a report format on a single page.
It is now possible to use images as additional information in observation points. This will allow you to clearly indicate what is compliant to simplify the inspectors job.
The display of the inspections list has been revised to align the way to navigate through it with the rest of the lists in the software.
The position is now preserved when navigating within the details of a completed inspection. You will therefore be able to navigate through the inspections without having to continuously scroll to find the place where you left off.
To enable you to know the health status of lockout in your factory, department, or even your team, you can now consult the chart showing the evolution of the use of lockout tagout sheets. You will thus be able to determine if your collaborators are performing the lockout as planned and if the procedures they use are adequate.
You can now view the list of procedures in which a device is used. This will allow you to understand the impact of your changes and to quickly access the affected sheets.
The display of the CAPA list has been revised to align the navigation with the rest of the lists in the software.
The complete history of all actions carried out on an intervention is now available. You can consult all the information for each step:
This history will allow you to reconstruct the complete thread of events during an investigation.
The performance related to consulting the lockout tagout sheets on the CONFORMiT Intervention mobile app has been improved to make you even more efficient in your work. Some minor fixes have also been made.
You can now print risks in PDF format to communicate them to all your workers, regardless of whether they have access to the software or not. The report allows anyone to quickly understand the risks, the measures to be implemented, and their impact.
You can now change the person assigned to a CAPA without having to change the status, such as when an employee goes on vacation or falls ill.
Since a device is always connected to something else, it is now possible to record what a device powers (pump, tank, etc.) and what powers it (filter, valve, isolator). This information will ultimately allow the suggestion of replacement devices when a breakdown occurs in the field, or even suggest lockout procedures based on the chosen machine.
You can now quickly know the total number of Lockout procedures you need to manage in the software. The indicator in question will also let you know whether this number has increased or decreased compared to the previous time interval.
The dashboard now offers a new Unit filter, which allows tracking all indicators based on a specific location within the organizational structure.
It is now possible to print a summary of a risk in PDF format to display the risks to workers in the field or to communicate the risks to non-users of the software. You can ensure that all individuals working within your company are aware of both the risks they will encounter and the measures to eliminate them.
You can now filter the risk list based on the initial risk level. This allows you to quickly find the most critical risks for your organization.
The contingency plan, which creates a copy of your lockout tagout records at regular intervals on your equipment, has been improved. If an error occurs during the transfer, the contingency plan will be able to reset itself and resume work from the point of interruption. This ensures that all records have been transferred as planned, without requiring human intervention.
To facilitate integration with third-party platforms, it is now possible to export data from the event modules in JSON format, in addition to the already available Excel and CSV formats.
To ease the consultation and identification of machines within the organizational structure, a search tool is now available in the interface.
The entirety of data related to risks can now be exported directly from the platform. The data, which is available in Excel and JSON formats, can also be connected directly to your favorite BI platform through our APIs. This allows you to share your operational indicators in real-time with the rest of your company.
You can now select the image that will be highlighted for each risk. This will allow all workers in your company to quickly identify the type of risk they are facing, without having to read lengthy descriptions. This means a significant reduction in the time needed to recognize and respond to potential risks.
The complexity of deciphering dense textual reports is eliminated, as a picture is worth a thousand words. The ease of visual understanding reduces barriers to entry for all team members, regardless of their level of expertise. This update is much more than a simple aesthetic improvement; it is a strategic advancement in the way we anticipate and manage risks, making information not only more accessible but also more actionable.
With the direct display of the severity value for each consequence, users now benefit from an increased understanding of the potential impact of each new consequence on the risk. This greatly facilitates risk assessments and allows for faster analysis.
Because when it comes to lockout, not having a mobile shouldn’t prevent you from accessing the info, it is now possible to print a lockout performed on a mobile device. The information entered will be automatically integrated into the form to show the progress of the work and information related to isolation and return to service.
It is now possible to consult the status of procedures in an indicator within the padlocking module. Like all other indicators in the software, the amount of information displayed is based on the user’s membership. You will now be able to instantly know the health of lockout in your organization.
In addition to modifications, the history of a lockout procedure now includes the usage log. This includes all consultations, all impressions as well as uses via the Intervention mobile app. The history displays the user’s name, date and time for each action.
The content of the first page of the lockout sheet as well as the content of the tables listing the shutdown, isolation and return to service steps can now be adjusted. This new functionality will allow you to quickly adapt to changes required by regulations or by your organization.
To avoid mistakenly using a lockout procedure in a state other than approved, a watermark indicating the status of the procedure can now be added on the printed copy. The watermark will appear on all printed pages of the procedure to avoid errors in the event that the first page is lost.
It is now possible to create inspection forms intended to be carried out on staff, such as task observations or training evaluations. When this new type of inspection is selected for a subject, the user carrying out the inspection will be able to select the person observed in order to associate the results.
A new filter has been integrated into the user list to quickly list all active or inactive users. By default, the list will now only display active users.
You can now update the status of a control measure in a risk following its implementation. This will allow you to execute changes in the software more quickly following your field implementation efforts.
In order to make sure that you are always working on implementing the control measure with the highest impact on your risk, we’ve added the ability to see each control measure’s potential impact directly in the table of control measures.
You can now filter the list of risks based on who observed them to allow you, for example, to quickly find the elements you have worked on.
The portion of the interface related to listing the associated risks in the event module has been modified to allow you to more easily document hazards linked to events and to be able to link existing hazards/risks to an event. This will allow you to make risk management more dynamic, as each new risk documented on an event is now automatically added to your global risk inventory.
To help you speed up the process of creating Energy Control Procedures, it is now possible to duplicate an energy isolation device. All of the device’s information, except the device’s pictures since they are 99.9% of the time different, are duplicated. You can modify the basic data of the device before adding it to the list so that you can easily find it.
It is now possible to rename event types to align them with your own business vocabulary. A fourth event type has also been added to allow you to manage more event types in CONFORMiT (Quality, Cybersecurity, etc.).
The column of consequences selected in the risk, called “Potential Consequences” in the risk hub, has been added. You will now be able to know the kind of consequences that an event can represent without having to access the details.
It is now possible to control the information displayed in the risk hub by selecting the columns displayed as well as their display order. This order is saved for each user to avoid having to always redo the same work.
You can now filter the list of risks based on compliance level. This will allow you to more quickly identify and address risks that are, for example, subject to a regulatory non-compliance.
Because a picture is worth 1000 words, you can now view the distribution of your risks in an indicator instead of counting them by hand. The indicator will allow you to see the concentration of your risks according to the scale or matrix you have defined. You will therefore be able to evaluate the effectiveness of your calculation method more easily.
You can now generate QR codes for each of your machines to ensure workers have access to the right procedures. Once the QR code has been scanned, the worker will be able to consult the lockout steps and instantly start their intervention.
New functionality in the Padlocking module: the Device List can now be filtered by unit(s).
Not only can they isolate Devices within a Unit, but by searching they can also see that some Devices have the same name in different Units, for example.
It is now possible to perform integrations with CONFORMiT using Personal Access Tokens (PAT) as an authentication method. PATs can be generated and revoked directly by users with the necessary rights to simplify the integration of third-party systems with CONFORMiT.
Support for first users of the intervention module has been added to facilitate the deployment of its functionalities into their daily tasks.
It is now possible to modify the control information within an intervention, in order to specify:
You will now be able to adequately document the necessary information during a shift or assignment change in order to guarantee the continuity of your safety controls.
You can now add photo evidence of each of your inspection points without adding comments. This improvement will allow you to reduce inspection time and also reduces the learning curve for new inspectors.
The synchronization time for information related to inspections is now 10x faster than before, which eliminates certain problems associated to data synchronization carried out on very low speed network (less than 1Mbit/second)
Pages viewed during a temporary service outage are now automatically refreshed to allow you to resume your work more quickly.
Loading time for complex risk matrices has been reduced by 95%.
To help you find the devices you’re looking for more quickly, you can now filter the list of devices based on the organizational units where they are used. The filter is saved from one session to the next to allow you to quickly find the elements that are relevant to you.
You can now easily identify risks that exceed your company’s threshold with the residual risk level filter.
Like last week’s update in the Lockout hub, you can now control the display of columns within the Isolation devices hub. This will allow you to choose the columns you want to display on the screen to allow you to accomplish your tasks as efficiently as possible.
Several new columns are now available for display in the Isolation devices hub:
Having this data available will allow you to better understand what is happening in the field of operations, thereby giving you the ability to make better informed decision.
To allow you to quickly understand who’s doing what in your company, we’ve added the ability to filter the list of users by roles.
You can now control the display of columns within the lockout procedure hub. This will allow you to choose the columns you want to display on the screen to allow you to accomplish your tasks as efficiently as possible.
Several new columns are now available for display in the lockout procedure hub:
Having this data available will allow you to better understand what is happening in the field of operations, thereby giving you the ability to make better informed decision.
A banner allowing you to know if a form contains undeployed changes has been added to the inspection subject details page to avoid oversights. In addition to deploying or reverting changes, the banner also indicates if the form contains errors that would prevent you from deploying it.
Duplicating an inspection subject copies all sections and inspection points from the deployed version but does not duplicate schedules so you can quickly create unique forms for different sites.
It is now possible to view the compliance level graph in the web interface for each inspection. Aside from looking a lot prettier than just a number, it also allows you to know if any questions were skipped and if there are still pending problems.
Because a picture is worth a thousand words when it comes to the printed inspection report now contains:
This will make communicating the full story surrounding each inspection with stakeholders who do not have access to the software a lot easier.
To ensure the right people are performing the right tasks when it comes to approving your LOTO procedures, we’ve added the ability to specify which role(s) are allowed to be assigned to each step of your workflow. When assigning a collaborator at a specific status on any given procedure, only users that have at least one of the specified roles will be allowed to be assigned.
All data related to interventions can now be exported directly from the platform. The data, which is available in Excel and JSON formats, can also be connected directly to your favorite BI platform through our APIs to allow you to share your operations indicators in real time with the rest of your business.
Documents that are attached to individual lockout procedures, like P&IDs, floor plans, etc., will now be printed alongside the lockout instructions to ensure workers have all the information available in hand when they set out to do their work.
Similar to how changes to devices work, changes made to any item in the lockout reference lists will now trigger the change publishing approval workflow to ensure that the impacted lockout procedures are managed properly.
In the list of risks, we can now see for each risk, not only its initial and residual index but also the corresponding exact calculation values. This aims to help with prioritization if several risks have the same index.
To grant you more flexibility when it comes to the way you organize your plant in CONFORMiT, it is now possible to move a machine in the machine structure even if there are risks associated with it. All of the risks that are associated to it, or its children, will be updated accordingly.
The implementation, as well as the removal of controls, is now synchronized in real time. All those directly or indirectly involved in the work will now be able to know the exact status of the work and plan their contribution.
You can still work offline; the data will be synced automatically when the network is accessible.
To allow you to have a more complete view of your responsibilities and thus shorten response time, lockout sheets (creation, assignment, status changes) now appear on the home page in your list of responsibilities.
To allow you to have a more complete view of your responsibilities and thus shorten response time, lockout sheet assignment (creation, assignment, status changes) now appear on the home page in your list of responsibilities.
To allow you to better understand the distribution of your risks, it is now possible to see the machines associated with each risk directly in the list.
In addition to searching risks by hazards, tasks, identifiers or positions, the risk search field is now able to find risks by risk index, unit name, unit identifier, machine name and machine identifier.
Modifying the parameters of the risk matrix leads to a recalculation of all the risks within the platform. Users attempting to modify a risk during this period are now informed that a global recalculation is underway and that they will be able to resume their work shortly.
To help inspectors better plan their schedules, we have grouped scheduled observation points based on the due date and location of the inspection.
Improved the default print format of lockout sheets to make them easier to read for workers.
In order to ensure business continuity in the event of an Internet access blackout, it is now possible to make a regular backup of all your lockout procedures on local disks.
Nothing is more frustrating than scrolling down a page searching for something, opening a link to check out whether it’s what you’re looking for, backing out because it’s not, only to find out you’re back to the top of the page and you have to scroll back down again… So, to make sure you don’t ever have to go through this using CONFORMiT, the position of the previous page is now kept in memory to allow you to continue exactly where you left off.
It is now possible to schedule inspections at the following frequencies:
With the addition of these new options, it is now also possible to set the date from which inspections must be scheduled so that you do not have to wait until the next period to start them.
We have made some changes to the default print format of lockout sheets following feedback from several clients.
Because you often need to create task or partial lockouts to speed up recuring tasks and doing it from scratch every time is time consuming, we’ve added the ability to duplicate an existing lockout sheet. This will allow you to quickly create a new procedure and simply remove the steps that are no longer necessary. You’ll even have the ability to choose whether you want to include the associated documents in the process.
The text fields in the lockout sheets will now print exactly how you created them. We were previously removing seemingly unnecessary characters like superfluous carriage returns and trailing spaces but realised that some of you wanted to keep them because you were using them to manage the distribution of information in those fields.
In order to avoid user’s cognitive overload, the inspection module can, if necessary, be completely hidden from users.
All changes related to the risk matrix (reference list, risk calculation formula, etc.) were reviewed to reduce their execution time. All of these tasks, which typically impact all the risks and events documented in in the platform, now run in the background to avoid slowing you down and compute times have been reduced by more than 95%.
In order to cover additional risk level calculation scenarios, the square root (√) has been added to the list of available operators.
In order to offer more flexibility in the reporting of events and the performance of inspections, it is now possible to document the list of your machines, functional locations, regardless of the modules acquired. Previously, only customers with risk analysis or lockout modules were able to access this functionality. Functional machines and locations are linked to the organizational units as childs, but are managed separately from organizational units, as there is no need to manage members, owners, addresses, etc.
The tool used to upload documents to events and CAPAs has been replaced to increase its accessibility and performance. In addition to being faster, the tool is now easier to use for people with disabilities.
In order to standardize the user experience and provide more information to users, we have revised the display of the “inspection topics” page. You will now be able to quickly know, for each inspection topic:
The units concerned
This redesign of the list of topics also allowed us to review the detail page of each inspection topic and improve the layout of information.
The location filter is now displayed as a tree instead of a list so you can find the procedures you are looking for faster.
The breadcrumb (where you see which pages you visited before) has been moved to the top banner to allow you to see as much information as possible in each of the pages of the software.
The number of characters allowed in task names has been increased as a result of customer feedback.
You can now reconstruct the complete timeline of the approval process for any procedure using the information available in the history.
The intervention location filter is now displayed as a tree instead of a list so you can find the procedures you are looking for faster.
The name of the contact person and the work order associated with an intervention are now visible and editable on the web to allow you to make changes directly from your workstation without having to go through your mobile device.
It is now possible to delete an intervention, regardless of its status to allow you to keep control over the actual work to be performed.
It is now possible to automate user management in CONFORMiT (create/modify/delete) from Azure AD. You can now be sure that your employees always have the right access to the platform without lifting a finger.
It is now possible to automate the calculation of the severity of a risk based on the selected consequences. This will allow you to simplify the work of risk analysis, because it is often easier, when the analysis is done in groups, to speak in terms of consequence than in terms of severity.
You can now move lockout steps within a procedure by dragging and dropping instead of using the up/down arrows. This will allow you to make changes to your lockout procedures more quickly.
It is now possible to consult the duration of inspections on the web. Aside from allowing you to better plan inspections according to the time required to perform them, it will allow you to perform checks on the quality of individual inspections.
Because an incident can often have more than one consequence, you can now link together multiple events to break down and manage individual accident reports, investigations, root cause analyses and safety measures.
In order to avoid errors due to misunderstanding, companies can add a 3rd supported language to their environment. For example, a user will be able to complete an inspection in Spanish (interface and data), his supervisor will be able to look at it in English and the plant manager will be able to follow the indicators in French without any loss of information.
